Privacy Policy

01Introduction

Vijram Jobs (“we”, “us”, “our” or “Platform”) respects the privacy of individuals who use our website and related employment services.

This Privacy Policy explains how we collect, receive, use, store, disclose, protect and otherwise process personal information when you visit https://www.vijramjobs.in, register an account, search for jobs, apply for employment, create an employer profile, post vacancies or communicate with us.

This Policy applies to job seekers, employers, recruiters, website visitors and other individuals who interact with our Services.

By using the Platform, you acknowledge that you have had an opportunity to read this Policy. Where consent is legally required, we will obtain it through an appropriate mechanism rather than relying solely on continued use of the Website.

02Information We Collect

The information collected depends on how you use the Platform and which features you choose to access.

2.1. Job Seeker Information

We may collect:

• Full name.
• Email address.
• Mobile number.
• Account credentials and authentication information.
• City, state, preferred work location and other location preferences.
• Educational qualifications.
• Employment history and work experience.
• Skills, certifications and professional qualifications.
• Resume or CV files.
• Career preferences, expected salary and availability, where provided.
• Job searches, saved jobs and application history.
• Information submitted through application forms.
• Communications with employers through Platform features, where available.
• Account preferences and notification settings.

Please avoid submitting sensitive personal information that is not necessary for recruitment.

2.2. Employer and Recruiter Information

For employer accounts, we may collect:

• Full name of the account holder or authorised representative.
• Email address and mobile number.
• Password hashes and account authentication data.
• Company name and business identity details.
• Industry and business website.
• Company logo and branding materials.
• GSTIN and related verification information, where required.
• Company addresses and operating locations.
• Job titles, descriptions, compensation details and vacancy information.
• Employer profile completion and verification status.
• Job-posting activity, usage limits and account history.
• Subscription, invoice, order and payment-status information, where paid services are available.
• Support requests, complaints and communications.

Where business verification is required, we may request additional information or supporting documents. We will seek to limit collection to what is reasonably necessary for the relevant purpose.

2.3. Technical and Usage Information

When you visit or interact with the Website, we may collect technical information such as:

• IP address.
• Browser type and version.
• Device type and operating system.
• Referring URL and pages visited.
• Date and time of requests.
• Session identifiers and login activity.
• Website interaction and error logs.
• Security events and suspicious activity indicators.

We use this information for website operation, troubleshooting, security, performance monitoring and analytics where applicable.

2.4. Information Received from Other Sources

Where lawful and necessary, we may receive information from:

• Employers or recruiters participating in recruitment activities.
• Email, SMS and OTP service providers.
• Payment providers.
• Business verification services or public business records.
• Hosting, security and analytics providers.
• Individuals who report suspected fraud or misuse.

We will process such information consistently with applicable law and this Policy.

03How We Use Personal Information

We may use personal information for the following purposes:

3.1. Account Creation and Authentication

• Registering and maintaining user accounts.
• Verifying email addresses and mobile numbers.
• Authenticating logins and managing sessions.
• Enabling password resets and account recovery.
• Detecting suspicious logins and preventing unauthorised access.

3.2. Job Search and Recruitment

• Displaying relevant job vacancies.
• Enabling job applications.
• Sharing application information with the relevant employer.
• Helping employers review applications and identify candidates.
• Sending application confirmations and status notifications where supported.
• Maintaining job search and application history.
• Improving the relevance and usability of job search features.

3.3. Employer Verification and Job Posting

• Verifying employer contact details and company information.
• Maintaining company profiles and locations.
• Processing and moderating job listings.
• Enforcing posting limits and account eligibility requirements.
• Detecting duplicate, misleading or potentially fraudulent listings.
• Maintaining employer account and job-posting records.

3.4. Payments and Subscription Management

If paid services are introduced or offered, we may process relevant information to:

• Create orders and invoices.
• Confirm payment status.
• Manage packages, subscription entitlements and renewals where applicable.
• Track job-posting usage against the applicable plan.
• Process refunds and payment disputes.
• Maintain tax and accounting records.

Payment card or bank credentials will be handled by the relevant payment provider where the payment flow is designed to keep those details outside our systems. We will describe any material change to that arrangement where appropriate.

3.5. Communications

We may use your contact details to send:

• Account verification messages.
• Security and password-reset notifications.
• Job and application updates.
• Employer account and posting notifications.
• Customer support responses.
• Billing and transaction communications.
• Important changes to our policies or Services.
• Promotional communications where legally permitted and, where required, with your consent.

You may opt out of promotional communications through the available mechanism. Essential service and security messages may still be sent when necessary.

3.6. Security, Fraud Prevention and Legal Compliance

We may process information to:

• Detect and prevent fraudulent job postings.
• Investigate account misuse.
• Protect users and the Platform.
• Respond to lawful requests from competent authorities.
• Enforce our Terms and Conditions.
• Establish, exercise or defend legal claims.
• Comply with applicable legal and regulatory obligations.

3.7. Analytics and Service Improvement

We may use appropriate usage statistics to understand how visitors use the Website, identify technical problems, improve navigation, evaluate performance and develop additional features.

Where practical, we will use aggregated or de-identified information for statistical reporting and product improvement.

04Legal Basis and Consent

We will process personal information in accordance with applicable Indian law and other applicable privacy requirements.

Depending on the processing activity and applicable law, the basis may include valid consent, a legally recognised permitted use, fulfilment of a requested service, compliance with a legal obligation or another lawful basis.

Where consent is required, we will provide an appropriate notice and obtain consent through a suitable method. Where applicable, you may withdraw consent using the mechanism we provide.

Withdrawal of consent does not retrospectively invalidate processing lawfully carried out before withdrawal. It may affect our ability to provide certain services that depend on the relevant information.

We will not treat the existence of an account or a general acceptance of this Policy as unlimited permission to use personal information for unrelated purposes.

05How Job Applications Are Shared

When you apply for a vacancy, information necessary for that application may be made available to the employer or authorised recruiter responsible for the job.

Depending on the application process, this may include your name, contact details, resume, professional profile, qualifications and information submitted with the application.

Employers may use the information to assess suitability, communicate with candidates, arrange interviews and make recruitment decisions.

Please review the identity and details of the employer before applying.

Once an employer receives your information, its subsequent processing may be subject to its own privacy policy and legal obligations. We do not control all independent actions taken by an employer after receiving information, but we may investigate reports of misuse connected with our Services.

We do not promise that every employer will keep a candidate profile confidential after the candidate applies or voluntarily shares information with that employer.

06Public and Private Information

Some information may be displayed publicly or made visible to other users, depending on the features and settings of the Platform.

Examples may include:

• Published job listings.
• Employer company names and logos.
• Public company profile details.
• Job titles, descriptions and work locations.

Candidate resumes, contact details, application records and employer account information should be handled according to the access controls and sharing settings provided by the Platform.

We will not intentionally make private candidate information publicly searchable merely because it has been submitted to a private application process.

However, users should understand that information included in a publicly visible profile, job listing or other public submission may be viewed, copied or indexed by third parties.

07Cookies and Similar Technologies

The Website may use cookies, local storage, session identifiers or similar technologies to support its functionality.

These technologies may be used for:

• Maintaining login sessions.
• Protecting accounts and preventing abuse.
• Remembering preferences.
• Improving performance and navigation.
• Measuring usage and analysing traffic where enabled.

Essential technologies may be required for core Website functionality.

Where non-essential cookies or similar technologies require consent under applicable law, we will provide an appropriate consent mechanism.

You may be able to control cookies through your browser settings. Disabling certain technologies may affect login, navigation or other features.

The specific cookies and technologies used may change as the Website evolves.

08Sharing and Disclosure of Information

We do not sell personal information as a business model. We may share information in the following circumstances, as appropriate and lawful.

8.1. Employers and Recruiters

We share job application information with the employer or authorised recruiter relevant to the application.

8.2. Service Providers

We may use third-party service providers for:

• Website hosting and cloud infrastructure.
• Database and file storage.
• Email and SMS delivery.
• OTP verification.
• Payment processing.
• Security monitoring.
• Analytics and diagnostics.
• Customer support and operational tools.

Such providers may process information on our behalf under appropriate contractual and security arrangements.

8.3. Professional Advisers

We may disclose relevant information to lawyers, accountants, auditors, insurers or other professional advisers where reasonably necessary and lawful.

8.4. Legal and Regulatory Requirements

We may disclose information where required by law, a valid court order, a lawful government request or another legally enforceable obligation.

We may also disclose information when reasonably necessary to investigate suspected fraud, protect users, preserve security or establish and defend legal claims, subject to applicable law.

8.5. Business Transfers

If our business undergoes a merger, acquisition, restructuring, financing transaction or transfer of assets, relevant information may be disclosed or transferred subject to appropriate safeguards and applicable legal requirements.

8.6. With Your Direction or Consent

We may share information with another party where you specifically request or authorise the sharing, or where consent is otherwise legally required and obtained.

09Data Storage and International Transfers

Personal information may be stored on servers operated by us or our service providers.

Depending on our infrastructure and service-provider arrangements, information may be processed in India or another jurisdiction.

Where personal information is transferred or processed outside India, we will comply with applicable Indian law and any applicable restrictions, conditions or safeguards governing such transfers.

We will take reasonable steps to select service providers and infrastructure appropriate to the nature of the information and the relevant processing activity.

10Data Retention

We retain personal information only for as long as reasonably necessary for the purpose for which it was collected, subject to applicable legal, security and operational requirements.

Retention may vary by data category:

• Account information: While the account is active and for a reasonable period afterwards where necessary for account administration, security or legal compliance.
• Resumes and profiles: While needed to provide the relevant job-seeking services, subject to account settings, deletion requests and applicable requirements.
• Job applications: While necessary to provide application functionality, maintain records, resolve disputes or comply with legal obligations.
• Employer and company records: While needed to operate the account, verify the organisation, administer job postings and address disputes.
• Payment and tax records: For the period required by applicable accounting, tax and other laws.
• Security and access logs: For a period appropriate to security, investigation, operational and legal requirements.
• Support and grievance records: For a reasonable period necessary to resolve complaints, maintain records and comply with legal requirements.

When information is no longer required, we will delete it or anonymise it where reasonably practicable, unless retention is required or permitted by applicable law.

Deleting an account may not immediately remove information already shared with an employer, information held by independent third parties, or records that must lawfully be retained.

11Data Security

We seek to implement reasonable technical and organisational measures designed to protect personal information from unauthorised access, disclosure, alteration, loss or misuse.

Depending on the relevant system, these measures may include:

• Password hashing and secure authentication practices.
• Access controls and role-based permissions.
• Encryption in transit where supported.
• Server and database security controls.
• Security logging and monitoring.
• Software updates and vulnerability management.
• Backups and recovery procedures.
• Restricted access to resumes, identity information and business verification records.

No website, internet transmission or electronic storage system can be guaranteed to be completely secure.

You are responsible for keeping your credentials confidential and notifying us promptly if you suspect unauthorised use of your account.

12Data Breaches and Security Incidents

If we become aware of a personal data breach affecting information under our control, we will assess and respond to the incident in accordance with applicable law.

Where required, we will take steps to contain the incident, investigate its impact, preserve relevant evidence, notify affected individuals and inform the appropriate authorities within the applicable timelines.

We may also take additional measures to reduce potential harm and prevent recurrence.

13Your Privacy Rights

Subject to applicable law, you may have rights concerning your personal information, including the ability to:

• Request information about personal data processed by us.
• Request correction of inaccurate or incomplete information.
• Request completion or updating of information where applicable.
• Request deletion of information where legally available.
• Withdraw consent where processing depends on consent.
• Raise a grievance concerning the processing of personal information.
• Nominate another person to exercise rights where provided by applicable law.

The availability and scope of these rights depend on the applicable law, the nature of the request and any lawful retention or other exceptions.

To exercise a right, contact us using the details in Section 21. We may request reasonable information to verify your identity and protect against unauthorised requests.

We will respond within the applicable legal timeframe. Where we cannot fulfil a request in full, we will explain the reason to the extent required by law.

14Account Closure and Deletion Requests

Users may request account closure through the available account settings or by contacting our support team.

Before processing a request, we may need to verify that the requester controls the account.

Following a valid request, we will take appropriate steps to close the account and delete or de-identify personal information where required or appropriate, subject to applicable retention requirements.

Certain records may remain for legitimate purposes, including legal compliance, tax and accounting obligations, security investigations, prevention of fraud and resolution of disputes.

Information already received by employers or other independent parties may need to be addressed directly with those parties.

We will not retain information indefinitely merely because it was once associated with an account.

15Marketing Preferences

We may send promotional communications where permitted by law and where any required consent has been obtained.

You may unsubscribe using the link included in a promotional email, use the available account preference settings or contact us.

After processing an opt-out request, we will stop the relevant promotional communications within a reasonable period, subject to applicable law and operational requirements.

We may retain limited information necessary to record your preference and prevent further unwanted marketing.

16Children’s Privacy

The Platform is designed primarily for employment and recruitment purposes.

Individuals who are not legally eligible for a particular employment opportunity must not misrepresent their age or eligibility.

Where personal information relating to children is processed, we will comply with applicable child-protection and privacy requirements, including any required parental consent or restrictions on processing.

We do not knowingly collect children’s personal information for purposes that are prohibited by applicable law. If you believe that a child has provided information improperly, please contact us so that we can assess the matter and take appropriate action.

17Third-Party Websites and Services

Our Website may link to employer websites, external job application systems, payment providers or other third-party services.

This Privacy Policy does not govern independent websites or services that we do not control.

Those services may collect information under their own policies. Users should review the relevant privacy notices before submitting personal information or completing transactions on external websites.

18Automated Processing and Recommendations

We may use automated tools to support job search, filtering, fraud detection, job-listing moderation, account security or service improvement.

Automated checks may help identify incomplete profiles, suspicious job listings or activity that requires review.

Where automated processing materially affects a user’s rights or access to Services, we will address applicable legal obligations and provide appropriate mechanisms where required.

We do not promise that every recommendation, automated flag or search result will be accurate or suitable for every user.

19Changes to This Privacy Policy

We may update this Policy when our Services, data practices, technology or legal obligations change.

The revised version will be published on the Website with an updated “Last Updated” date.

Where required by law, we will provide notice of material changes and obtain fresh consent where necessary.

We encourage users to review this Policy periodically.

20Grievances and Privacy Complaints

If you have a question or complaint concerning personal information, account privacy, an unauthorised disclosure or a request to exercise your rights, you may contact the designated privacy or grievance contact.

Please include sufficient details to identify the issue without unnecessarily including passwords, OTPs or other authentication secrets.

We will acknowledge and address complaints within the time limits applicable under Indian law.

Where applicable, users may also have the right to approach the relevant authority or pursue another statutory remedy.

21Contact Information

For privacy questions, data requests, account deletion or complaints, contact:

• VIJRAM INFOTECH LLP
• Address: #292, Byralingappa Road, Near Govt. School, Chikkasandra, T-Dasarahalli[P], Bangalore 560057.
• Phone: 9945109593 / 6366698900
• Email: vijram.infotech@gmail.com